* we will not spam, rent, or sell your information... *
are committed to safeguarding the privacy of our website visitors.
policy applies where we are acting as a data controller with respect to the
personal data of our website visitors; in other words, where we determine the
purposes and means of the processing of that personal data.
using our website and agreeing to this policy, you consent to our use of
cookies in accordance with the terms of this policy.
website incorporates privacy controls that affect how we will process your
this policy, "we", "us" and "our" refer to Theo
van Dort, Data Controller and Communications Office for the Old Freemen’s Association.[
For more information about us, see Section 13.]
document was created using a template from SEQ Legal (https://seqlegal.com).
3. How we use your personal data
this Section 3 we have set out:
general categories of personal data that we may process;
the case of personal data that we did not obtain directly from you, the source
and specific categories of that data;
purposes for which we may process personal data; and
legal bases of the processing.
may process data about your use of our website and services ("usage
data"). The usage data may include your IP address, geographical
location, browser type and version, operating system, referral source, length
of visit, page views and website navigation paths, as well as information about
the timing, frequency and pattern of your service use. The source of the usage
data is ClickFunnels and Mailchimp. This usage data may be processed for the
purposes of analysing the use of the website and services. The legal basis for
this processing is consent OR our legitimate interests, namely monitoring and
improving our website and services.
do not supply any other person's personal data to us, unless we prompt you to
4. Providing your personal data to others
will not provide your personal data to others.
5. International transfers of your personal
will not permit any international transfers of your personal data.
6. Retaining and deleting personal data
Section 6 sets out our data retention policies and procedure, which are
designed to help ensure that we comply with our legal obligations in relation
to the retention and deletion of personal data.
data that we process for any purpose or purposes shall not be kept for longer
than is necessary for that purpose or those purposes.
will retain your personal data as follows:
personal data will be retained for a minimum period of 5 years following
26 April 2018, and for a maximum period of 75 years following 26
some cases it is not possible for us to specify in advance the periods for
which your personal data will be retained. In such cases, we will determine the
period of retention based on the following criteria:
period of retention of your personal data will be determined based on the
needs of the Old Freemen’s Association to contact you regarding matters
relating to the Old Freemen’s Associations and any affiliated clubs.
the other provisions of this Section 6, we may retain your personal data where
such retention is necessary for compliance with a legal obligation to which we
are subject, or in order to protect your vital interests or the vital interests
of another natural person.
may update this policy from time to time by publishing a new version on our
should check this page occasionally to ensure you are happy with any changes to
may notify you of changes to this policy by email.
8. Your rights
may instruct us to provide you with any personal information we hold about you;
provision of such information will be subject to:
supply of appropriate evidence of your identity (for this purpose, we will
usually accept a photocopy of your passport plus an original copy of a utility
bill showing your current address).
may instruct us at any time not to process your personal information for
practice, you will usually either expressly agree in advance to our use of your
personal information for marketing purposes, or we will provide you with an
opportunity to opt-out of the use of your personal information for marketing
9. About cookies
cookie is a file containing an identifier (a string of letters and numbers)
that is sent by a web server to a web browser and is stored by the browser. The
identifier is then sent back to the server each time the browser requests a
page from the server.
may be either "persistent" cookies or "session" cookies: a
persistent cookie will be stored by a web browser and will remain valid until
its set expiry date unless deleted by the user before the expiry date; a
session cookie, on the other hand, will expire at the end of the user session,
when the web browser is closed.
do not typically contain any information that personally identifies a user, but
personal information that we store about you may be linked to the information
stored in and obtained from cookies.
10. Cookies that we use
11. Cookies used by our service providers
when you visit our website.
may use Google Analytics to analyse the use of our website. Google Analytics
gathers information about website use by means of cookies. The information
gathered relating to our website is used to create reports about the use of our
12. Managing cookies
browsers allow you to refuse to accept cookies and to delete cookies. The
methods for doing so vary from browser to browser, and from version to version.
You can however obtain up-to-date information about blocking and deleting
cookies via these links:
website is owned and operated by The Old Freemen’s Association.
are not a registered business, but an association relating to Alumni of the
City of London Freemen’s School and social members of our Association and its
principal contact for the association is Theo van Dort, Communications Officer, Old Freemen’s
Association care of The Gatehouse, City of London Freemen’s School, Ashtead
Park, Surrey. KT21 1ET.
can contact us:
post, to the postal address given above;
email, using firstname.lastname@example.org
or the email address published on our website from time to time.
14. Data protection officer
data protection officer's contact details are: Theo van Dort, Communications Officer, Old
Freemen’s Association, C/O Gatehouse, City of London Freemen's School, Ashtead Park, Surrey, KT21 1ET - email@example.com