Privacy Policy

1.    Introduction

1.1   We are committed to safeguarding the privacy of our website visitors.

1.2   This policy applies where we are acting as a data controller with respect to the personal data of our website visitors; in other words, where we determine the purposes and means of the processing of that personal data.

1.3   By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

1.4   Our website incorporates privacy controls that affect how we will process your personal data.

1.5   In this policy, "we", "us" and "our" refer to Theo van Dort, Data Controller and Communications Office for the Old Freemen’s Association.[ For more information about us, see Section 13.]

2.      Credit

2.1   This document was created using a template from SEQ Legal (

3.      How we use your personal data

3.1   In this Section 3 we have set out:

(a)   the general categories of personal data that we may process;

(b)   in the case of personal data that we did not obtain directly from you, the source and specific categories of that data;

(c)    the purposes for which we may process personal data; and

(d)   the legal bases of the processing.

3.2   We may process data about your use of our website and services ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is ClickFunnels and Mailchimp. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is consent OR our legitimate interests, namely monitoring and improving our website and services.

3.3   Please do not supply any other person's personal data to us, unless we prompt you to do so.

4.      Providing your personal data to others

4.1   We will not provide your personal data to others.

5.      International transfers of your personal data

5.1   We will not permit any international transfers of your personal data.

6.      Retaining and deleting personal data

6.1   This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

6.2   Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

6.3   We will retain your personal data as follows:

(a)   Your personal data will be retained for a minimum period of 5 years following 26 April 2018, and for a maximum period of 75 years following 26 April 2018.

6.4   In some cases it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on the following criteria:

(a)   the period of retention of your personal data will be determined based on the needs of the Old Freemen’s Association to contact you regarding matters relating to the Old Freemen’s Associations and any affiliated clubs.

6.5   Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

7.      Amendments

7.1   We may update this policy from time to time by publishing a new version on our website.

7.2   You should check this page occasionally to ensure you are happy with any changes to this policy.

7.3   We may notify you of changes to this policy by email.

8.      Your rights

8.1   You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:

 (a)  the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport plus an original copy of a utility bill showing your current address).

8.2   You may instruct us at any time not to process your personal information for marketing purposes.

8.3   In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal information for marketing purposes.

9.      About cookies

9.1   A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

9.2   Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

9.3   Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

10.    Cookies that we use

10.1 We do not use cookies on the Old Freemen’s Website.

11.    Cookies used by our service providers

11.1 Our service providers use cookies and those cookies may be stored on your computer when you visit our website.

11.2 We may use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google's privacy policy is available at:

12.    Managing cookies

12.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

(a) (Chrome);

(b) (Firefox);

(c) (Opera);

(d) (Internet Explorer);

(e) (Safari); and

(f) (Edge).

13.    Our details

13.1 This website is owned and operated by The Old Freemen’s Association.

13.2 We are not a registered business, but an association relating to Alumni of the City of London Freemen’s School and social members of our Association and its affiliated clubs.

13.3 Our principal contact for the association is Theo van Dort, Communications Officer, Old Freemen’s Association care of The Gatehouse, City of London Freemen’s School, Ashtead Park, Surrey. KT21 1ET.

13.4 You can contact us:

(a)   by post, to the postal address given above;

(b)  by email, using or the email address published on our website from time to time.

14.    Data protection officer

14.1 Our data protection officer's contact details are: Theo van Dort, Communications Officer, Old Freemen’s Association, C/O Gatehouse, City of London Freemen's School, Ashtead Park, Surrey, KT21 1ET -

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